Workshop for Parliamentarians from Small Jurisdictions on Multilateral Climate Negotiations

Participants will be accommodated at the Millennium Hilton New York One UN Plaza for the duration of the programme (Arrival 4 July and departure on the 8 July). The CPA Secretariat will coordinate the booking arrangements for all designated participants. Participants or those registering on their behalf should please share arrival and departure times when completing registration forms.

Millennium Hilton New York One UN Plaza

One UN Plaza

New York, New York 10017

USA

Hotel Website 

The CPA Headquarters Secretariat will be responsible for accommodation (standard room only) inclusive of breakfast. Should participants wish to extend their stay at the hotel then their arrival and departure details must be clearly specified in the registration form so that this can be facilitated with the hotel - the CPA Secretariat will not be responsible for any additional costs for stays beyond the above arrival and departure dates. 

COVID & VISAS

Please note participants will likely require a visa to enter the US. Should your participant require
a supporting letter from the UNDP or CPA Headquarters Secretariat for his/her visa application,
please make the necessary request in good time.

Once their attendance is confirmed, participants are strongly encouraged to being their visa application process at the very earliest opportunity. 

All Branches/Legislatures and participants are strongly advised to ensure they comply with
all entry requirements to enter New York and the US. Further information can be found
at the following link or respective embassies: https://travel.state.gov/content/travel/en/
traveladvisories/COVID-19-Country-Specific-Information.html

Participants are strongly encouraged to be fully vaccinated before travelling, both to comply with
travel requirements and the safety and wellbeing of other participants and resource people.
Branches/Legislatures and participants will be responsible for their own travel insurance which
must comply with COVID regulations.

WITHDRAWALS / CANCELLATIONS

Branches are kindly asked to inform the CPA Headquarters Secretariat immediately if a participant
cancels, or if for any reason they will not arrive in New York as scheduled.

Please be informed that the rules set out in the CPA Mitigating Circumstances Policy and
Guidelines will apply to this Workshop. The guidelines set out what are justifiable and what are
not justifiable reasons for withdrawing from a CPA Programme at short notice and also contain
guidelines on how to submit a Mitigating Circumstances claim.

Any last-minute withdrawal from the Workshop by a participant for unjustifiable reasons will result
in the participant’s Branch/Legislature being held accountable for reimbursing costs associated
with hotel accommodation.

FUNDING

Branches/Legislatures (and or participants) will be responsible for the following:

• Costs and booking arrangements for return flights to New York, USA
• Airport transfers in New York and country of origin
• Visa fees
• Covid testing (pre-departure from home country and re-entry testing, if required)
• Travel insurance
• Meals except those annotated as part of the official Workshop
  Personal expenses incurred by participants (laundry, telephone, room service, mini bar, etc).

The CPA Headquarters Secretariat will be responsible for accommodation (standard room only),
in-country airport and venue transfers and meals included within the official Workshop programme
only (breakfast, lunch, refreshments).

The CPA Headquarters Secretariat strongly discourages the inclusion of any accompanying
officials due to lack of space and resources. Participants/Branches insisting on including any
accompanying official will be responsible for all costs and logistical arrangements associated with
their involvement in the Workshop, including all meals. Furthermore, there may be elements of
the programme that will be closed to any accompanying persons.

Please note, the CPA Headquarters Secretariat do not provide Per Diems or other allowances.
Therefore, Branches/Legislatures are strongly encouraged to provide financial support to their
participants for the duration of the Workshop.

LIMITED FUNDING ASSISTANCE

Limited funding to cover flights may be available to Branches/Legislatures that do not have
sufficient finances. Branches are required to contact the CPA Headquarters Secretariat in writing
for funding support, outlining their circumstances and financial requirements. Such applications
will be treated on a case-by-case basis and in an objective manner.

Participants should make their own arrangements for airport transfers to and from the hotel.

As the hotel and workshop location are short distance from one-another, no formal transport arrangements will be made. However, if participants have mobility issues, the Secretariat can look at providing assistance on request.

Only meals (namely lunches and refreshment breaks) annotated within the programme will be covered and provided by the workshop organisers. Breakfasts are also covered as part of the room rates. 

Members will be responsible for other incidental expenses incurred by individuals such as dinners, alcoholic drinks, telephone calls and laundry. If in doubt please speak to a resource person in advance of any expenditure.

The climate in New York in July can characterised by warm temperatures, sometimes hot and humid with daytime highs averaging 26-29 C. Expect overnight lows mostly between 17-21 C.

James Pinnell, Deputy Head of Programmes - Multilateral Engagements
james.pinnell@cpahq.org

Jack Hardcastle, Programme Manager - Small Branches Coordinator
jack.hardcastle@cpahq.org

Agata Walczak, Programme Specialist, UNDP
agata.walczak@undp.org

Telea Andrews, UNDP
telea.andrews@undp.org